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Accounting automation. UK small businesses.

Accounting automation for UK small businesses

Xero talks to your CRM. Your invoices reconcile automatically. The numbers flow where they need to go without you moving them.

Book a 15-minute look No obligation. We'll tell you if it's not a fit.
The week without this

What your week looks like right now versus after we set this up

Job completed, invoice due
Right now
Someone logs into Xero, raises the invoice manually, then updates the job board separately.
After we set this up
Job completion triggers the Xero invoice automatically. Job board updated. One entry, done.
New client signed up
Right now
You add them in Xero. Then add them to HubSpot. Then to your email list. Three times, manually.
After we set this up
New Xero contact flows to HubSpot and your email list automatically. Nothing to re-enter.
VAT quarter end
Right now
You spend two hours pulling figures from different systems and reconciling discrepancies.
After we set this up
Systems stay in sync in real time. Your Xero figures are already up to date. Less to fix at quarter end.
Payment received in Stripe
Right now
Log into Stripe, note who paid, update the job board, mark the invoice in Xero. Four steps.
After we set this up
Payment in Stripe marks the invoice in Xero and updates the job board. You see one report.
Work we've done

Real businesses, real results

Equipment hire · QLD, Australia
Lead conversion from 35% to 90% after connecting HubSpot, Xero and the hire board

Quotes, invoices and asset tracking were all in someone's head. When they were on leave, the business slowed. We connected everything once. Now the follow-up runs itself.

Sam, Freeway Sign Hire
Mortgage broker · Australia
300 leads a week handled without a single person chasing a spreadsheet

New leads stopped dying in a spreadsheet. Same system handles web, email, SMS and 2,000 dormant records, and books meetings into the team calendar.

AU mortgage broker · 35 staff
Short-stay portfolio · Australia
Zero 2am messages. Owner out of the overnight thread without losing a booking.

One inbox for every property. Answers pulled from each property's own facts. Guests get a response in minutes. The owner gets sleep.

Superhost portfolio, AU
Your tools, not ours
XeroSageHubSpotGoogle WorkspaceMicrosoft 365StripeGoCardlessZapier
How it works

Three steps. Then we stay.

01
Look

We map the one job costing you most time. 30 minutes, no commitment. If it's not worth building, we'll say so before you spend a pound.

02
Build

We connect your tools and set it running. Typically two to three weeks. You approve before anything goes live.

03
We stay

We watch it and fix it. When something changes in your tools or your business, we catch it before you do. Monthly retainer. No lock-in. No disappearing.

What we don't do
  • We don't sell software you have to learn.
  • We don't build something and disappear.
  • We don't charge extra when your tools update or break.
  • We don't start unless the numbers make sense for your business.
Questions

Straight answers

How long does it take to set up?

Most setups are running within two to three weeks. We map the job first, then build. You get a test run before anything goes live.

Will this work with Xero, my CRM or other tools?

If you're already using it, there's a good chance we can connect it. We'll tell you on the call if something is out of scope.

What happens if it breaks or my tools change?

That's what the retainer is for. We watch it and fix it. Tool updates, API changes, new fields. All on us.

Do I need to know anything technical?

No. You tell us how your week works. We handle the rest.

Does this work for VAT-registered businesses?

Yes. We build the automations around the way your accounting already works. If you're VAT-registered, your Xero workflows handle that and our automations work with what Xero produces.

Stop moving accounting data by hand

A 15-minute look at your workflow. No fee, no obligation. We'll tell you if it's not a fit.

Book a 15-minute look No obligation. No fee.
More on the site

Other jobs we handle

Invoice automation → Accounting automation → Xero integration → Power Automate → VA vs automation → How it works →
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